Solution
Protect the value of your assets: digital fixed asset management
The Fixed Asset Management module keeps a record of a company's physical and digital assets (machines, computers, vehicles, licenses) from purchase to disposal. It creates a digital identity card for each asset; location, custodian, warranty period and current financial value are tracked on one screen.
Challenges you face
Problems in day-to-day work
This module is built to fix the problems below.
- Asset management amounts to a once-a-year count and depreciation spreadsheets.
- Where an asset is and who it's assigned to is unknown, so loss and shrinkage occur.
- Local-GAAP and IFRS depreciation can't be tracked in parallel for the same asset; the multi-book need goes unmet.
- In an inflationary environment, assets held at historical cost don't reflect their real value.
Capabilities
What can you do with Protect the value of your assets: digital fixed asset management?
The module's core features.
Digital asset identity and registry management
Each asset's make/model, serial number, supplier invoice, warranty document, technical documents and photo are stored on a single card; detailed location tracking is provided.
Multi-book (local GAAP/IFRS) depreciation
Run parallel depreciation for the same asset under both local tax rules and IFRS; the system manages two different balance sheets at once.
Inflation adjustment and revaluation
Update asset values automatically against official producer price indices, so the balance sheet shows real value instead of historical cost.
Fast counting with QR/barcode
Print a barcode/QR label for each asset; the audit team scans labels with a mobile device to instantly report missing, surplus and relocated assets.
Digital custody and HR integration
When you assign an asset to staff, a digital custody slip is created; when an employee leaves, the HR module warns of assigned assets to prevent offboarding before return.
Sale, disposal and pro-rata transactions
When an asset is sold, the sale profit/loss is calculated and posted automatically by comparing net book value, accumulated depreciation and sale price; disposal records are generated from the system.
Outcomes
What it delivers for your business
What you see in daily operations once it is set up properly.
- Records follow inflation-accounting and depreciation rules, which lowers the risk of tax penalties.
- Custody tracking is linked to HR; an employee cannot be offboarded until assigned assets are returned.
- With revaluation, the asset base is reported at current value, so you present an accurate balance sheet in loan and investment talks.
- QR-coded labels let you do the year-end asset count with a mobile device, and faster.
- Integration with the maintenance module shows an asset's total cost of ownership (TCO).
FAQ
Frequently asked questions
Yes. Thanks to the multi-book structure, parallel depreciation is run for the same asset under both local tax rules and IFRS, and two different balance sheets are managed at once.
Asset values are updated by indexing against official producer price indices; real value rather than historical cost is reflected on the balance sheet.
It's done by scanning the barcode/QR label printed on each asset with a mobile device; the system instantly produces 'expected', 'missing' and 'relocated' reports.
Thanks to HR integration, assigned assets (laptop, phone, vehicle, etc.) appear as a warning at offboarding; the exit can't be completed before they're returned.
Let's configure Protect the value of your assets: digital fixed asset management around your business
Get in touch for a demo tailored to your team's needs.